Modify District (Root Organization) and school calendars

There will be days in a district or school’s year that need to change from 'in session' to closed, or closed to 'in session'. For example, if your district closes due to a snow emergency, you change the calendar to update the days in session.

Use the Modify Calendar option in the District view to apply changes to all school calendars with one step.

Note: You can also enter this information for all schools in the district.

To modify district and school calendars:

  1. Log on to the District view.
  2. Click the District tab.
  3. Click the School Years side-tab.
  4. Select the school year, and click Dates on the School Years side-tab.
  5. On the Options menu, click Modify Calendar. The Modify District Calendar pop-up appears:

  1. Use the following table to fill in the fields:

  2. Field

    Description

    Date

    Type or click Select Date icon. to select the date.

    District in Session

    Do one of the following:

    • If the checkbox is selected, and the district is not in session on the date shown, deselect this checkbox.
    • If the checkbox is not selected, and the district is in session on the date shown, select this checkbox.
    • If the checkbox is selected, and the district is in session on the date shown but a school within the district is not in session, find the school in the Name column and deselect the In Session checkbox for that school.

    Reason

    Click this drop-down to select the reason for modifying this date on the calendar.

    In Session

    Select or deselect this checkbox as needed for each school.

    Reassign Day Numbers

    For each school, select this checkbox if you want the calendar to modify the schedule day that will be in effect on the next calendar date. For example, if you close school on an in-session date, which is Day 4 in a seven-day schedule, the schedule day will be Day 4 when school resumes. Otherwise, the calendar skips the missed day in schedule days.

    Note: If in the School Calendar details, the Static schedule days checkbox is selected, the Reassign Day Numbers checkbox is disabled.  

    The # Days in Session column displays the number of days that school is in session for each school, including the date you are currently working with.

    Add Days

    Select this checkbox if you want the system to add an in-session date to the end of the year’s calendar to make up for the date you are closing school. Use the value in the # Days in Session column to determine if you need to add days. The number of days added appears.

    Note: If your school is in session on Saturdays and Sundays, and your current final day of the calendar is a Friday, the system adds the new day on the following Monday; weekend days are not added. To add a weekend day, click Days, and click Add on the Options menu.
  1. Click OK.